Board Documents Management Made Easy
managing board documents is challenging, especially when the documents are distributed and shared across various platforms and devices. If board members have access to a digital board management platform and can read the documents on any device in real time. They can collaborate on the document in workrooms or committees adding notes, share information with members, and keep track of the progress of projects, all while making sure that the most recent version of the document is used in meetings. This allows boards to make an informed decision-making and keeps members interested in between meetings.
Additionally, portals for board members allow meeting organizers to share secure links to meeting materials and agendas directors prior the meeting. This means that directors do not have to print and send lengthy documents that are out of date and can be difficult to locate in an inbox. During the meeting, board members are able to instantly access and view information associated with an agenda item via their computer tablet, mobile phone.
As an added online boardroom org benefit, board materials can be saved in one easily-to-use location that is available at any time between meetings. The board can also make use of built-in annotation tools to mark up their book of materials, and they’ll be able to sync them across their various devices. This includes the option of hiding personal notes and annotations if needed. And if a member’s device is lost or stolen, administrators can remotely wipe off the data to protect sensitive information.
Board document management is an essential part of any board’s job description, and it’s never been more vital in the current cybersecurity landscape. With the right tools, it’s much easier than ever before for directors on boards to keep their directors on the right track and ensure that all their critical information is secure.